Stalls
2010 Stall Information
The National Folk Festival attracts 50 to 55 thousand visitors over 4.5 days of the Easter Long Weekend. The stalls are an integral part of the festival and provide the public with a colourful village style atmosphere featuring work by Artists and Artisans residing in Australia.
Please be aware that we are here to assist you with any further information you may require so do not hesitate to call the festival office or e-mail the stalls coordinator at stalls@folkfestival.asn.au
How Do We Select Stalls?
We select a diverse range of art/craft, clothing, food, jewelery, healing and instrument stalls that complement each other and are in keeping with the folk scene. Selection and final decision of stalls and site locations is at the discretion of the Stalls Coordinator. The following are all taken into consideration when selecting stalls.
- We prefer 100% Australian handcrafted and handmade products (Classed as
Australian Handcrafted Goods). We will only accept stalls with imported
products if an Australian handcrafted product is not available. Stalls
that sell imported musical instruments will be accepted at the absolute
discretion of the Festival and subject to the condition that any
instruments displayed for sale will be withdrawn on request from the
Festival - The Festival Shop and side of stage sales by performers are the only outlets for CD sales and performer merchandise.
- We select stalls based on product quality and diversity.
- Our aim is to ensure a variety and diverse mix of stalls.
- Appearance and stall presentation is important to us. (A photo of your stall MUST be forwarded to the festival via e-mail to stalls@folkfestival.asn.au or by posted within two weeks of submitting your application).
- We choose food stalls from the menu provided, this must consist of a healthy, interesting cuisine.
- Providing an accurate description of your products and prices is important for the selection process.
- Stalls must be available to trade for the entire duration of the Festival.
Stall Application Requirements
As part of your application you must ensure that you have provided the following information / items:
- Completed Application and stall requirement information (completed on-line)
- Payment of Bond
- Scale Diagram (including layout of stall and location of appliances / cool room etc)
- Photo of stall
- Details of your tent or van if you plan on bringing it to the Festival
- Details of stall merchandise / food menus
- Copies of current Public Liability Insurance and Food Vendor Registration
These items are required in order for your application to be fully considered for inclusion in the 2010 Festival and must provide at the same time as you submit / finalise your on-line application. You can either email these to stalls@folkfestival.asn.au or post then to the Stalls Coordinator, National Folk Festival PO Box 179, Mitchell, ACT, 2911
Stall Fees / Payments
All stalls are required to pay a $250.00 Bond as part of the application process. Your application will not be considered unless this payment has been made and the information outlined above has been provided.
Stall holders should note that if your application is accepted all payments must be made by 31 January 2010, if your application is not accepted your Bond will be returned.
Should you not make the final payment by 31 January 2010 your application will be treated as having been withdrawn from the Festival. As you would appreciate arranging the National Folk Festival is a difficult business and as such if you withdraw your stall application after 1 February 2010 your Bond will not be returned.
Any stall that withdraws from the Festival in the month prior to Easter will have 100% of fees withheld.
Stall Bond $250
Site Fee $250/ 3 x 3 metre site
Stall holders will be charge a flat price depending on the dimensions of the stall. This price will be calculated per unit which consists of a 3 x 3 metre block. Each 3 x 3 metre unit will include one adult pass and one 15 Amp power outlet.
Eg
- A 3mx3m stall has a site fee of $250 and will come with one 15Amp power outlet and one Adult Pass.
- A 6mx3m stall has a site fee of $500 and will come with two 15Amp power outlets and two Adult Passes.
Product Loading
In addition to the site fee a product loading will be added to the total cost. The product loadings are as follows:
- Food (with non-alcoholic drinks) $750
- Food (with alcoholic drinks) $2,000
- Coffee $700
- Drinks (juices, softdrinks) $500
- Confectionery (Ice Cream, Fudge, Cakes) $350
- Australian Handcrafted Goods $250
- Imported Goods $350
- Healing Services (Massage, Reiki) $250
- Community Services (Charities, NFPs) $100
Extra / Additional Fees
- Extra 15 Amp outlets $55
- 32 Amp 3-phase outlets $330
- Cool Room (includes 15 Amp outlet) $125 (for up to 3×3 metre space)
- Tent Hire $22.50 / square metre
- Bin (Located behind stall. 1 refresh per day) $200
Staff Pass Fees
- Adult Pass $145
- Youth Pass (12 – 17) $85
- Child Free
Camping
- Camping is an additional $30.00 per ticket (free for children)
Trading Conditions
Stalls are expected to trade between 10am daily until 10pm as a minimum. However the National Folk Festival encourages vendors wishing to trade beyond these hours to do so. The Festival has an incredible nightlife that our stalls support by staying open well into the night and can also assist in improving stall profits.
Unfortunately we are unable to accommodate stalls for less than the full duration of the Festival. All stalls must have supplied copies of current Public Liability Insurance (minimum $10 million) and mobile food vendor registration.
Stall Sites
Some of the sites are situated on tarmac surface, while other sites are located in grass area. Some sites also allow stallholders to camp behind their stalls. In the online application we provide an opportunity to specify your preferences however we are unable to guarantee that we can meet your request for a preferred site. Sites with camping behind them are very limited for example.
Stall sites are allocated in accordance with Festival requirements. To avoid placement problems it is important that you give us clear and concise information regarding your operating needs. These include your power, water, and sullage requirements.
Community Stalls
The Festival offers a limited number of Community Stall spaces. Community Stalls are subsidised spaces for not-for-profit organisations to promote the activities of their organisation. They are not for commercial operations or to be used to primarily sell merchandise.
Community Stalls are mostly located within the Link Building that joins the Budawang and Coorong Venues. Each stall is provided with two trestle tables and 2 chairs and four season tickets for the $100 community stall fee. Community Stalls are required to pay the stall bond as well.
Vehicles
The Festival is taking steps to limit vehicles being on site during the Festival. Unless your vehicle has been allocated a space behind a stall for camping or storage it will need to remain outside the Entertainment Zone. Vehicles can be left in the two carparks or if you are camping at the Festival then you may leave your vehicle in the campground. Only vehicles with a Festival Vehicle Pass will be allowed on site.
The Entertainment Zone is open to vehicles between 11pm and 8am to allow for deliveries.
Camping
During the 2009 Festival camping space was at a premium and there are only a limited number of stall sites that provide for camping directly behind. Consequently requests for both on-site camping and a stall site with camping behind must be made on submitting your application. Please note that vehicles are considered to be camping equipment.
Limited camping is available in a designated area within the Entertainment Zone. Additional camping is available in general camping area. A camping fee applies to each stall staff pass purchased.
Power, Sullage, and Water
Stalls are allocated according to these requirements. It is important that accurate information is supplied in your application. This information is mandatory and unless you provide this information we cannot proceed with your application. If you are unsure of your needs in any of these areas, please do not hesitate to contact the National Folk Festival Office and speak to the Stalls Coordinator or the Production Manager. It is important that you provide all your requirements so that we can plan accommodate your requests.
Exhibition Park in Canberra provides;
- 15 Amp power outlets connected to an Earth Leakage Device. The Festival requires all stalls to use power leads that meet the Australian Standard for outside use and that all leads and appliances have a valid safety test tag.
- There is a finite number of taps on site and limited access to water
- There are two waste water dump points so you must be prepared to transport grey water.
Environmental / Waste Management Information
- All food stalls must use biodegradable crockery and cutlery. All biodegradable and food waste from the Festival is sent to ANU where it is converted to compost and used on the gardens.
- The Festival does not allow stalls to provide plastic bags only recyclable or biodegradable materials can be used.
- Cardboard disposal bins will be provided in central areas.
- Oil disposal bins will be provided in central areas.
- If a stall would like a bin for behind their stall it can be arranged with an additional charge.
Stall Size
Generally stall sizes are 3 x 3 meter or 3 x 6 meter or 6 x 3 meter these measurements use the formula width and depth, stall sites and pricing are calculated around 3 x 3 meter units. If your stall needs are outside these standard dimension or you need increased space, please specify the size you require on the application form by specifying the total width x depth and by indicating your stall size on a scale drawing. Extra space will be charge by the number of additional 3 x 3 unit blocks you require. Having the exact dimensions of your stall is crucial for us to be able to fit all stalls accepted on site. It is difficult to make changes to the site allocation if you have not provided the correct information.
Additional Requirements
It is essential that you advise us of any requests otherwise we will be unaware and you will be disappointed.
Staff Numbers
Each year the National Folk Festival evaluates the best way to process stall tickets. Giving us staff numbers at this early stage helps us with this administration. It is also important for us to have an estimate of how many people we will have on site, even before the public enter. Further, should you not have correct staff names on your list you will be charged at the festival rate for any additional staff tickets that you may require. When providing information on your ticketing requirements you will need to advise us of the type of ticket (adult / youth / child) and whether camping is required.
Bonds and Deposits
For your application for a stall at the National Folk Festival to be considered, you must include a bond payment of $250 with your application. Failure to pay the bond will mean that your application will not be considered. If your application is not accepted this deposit will be refunded in full. The bonds for accepted stalls will be returned within two weeks after the event unless your stall site is left in an untidy or damaged manner at which point the bond will be kept by the Festival to cover cleaning fees.
Tent / Marquee Set-up
The National Folk Festival is a 5-day event and often experiences very changeable weather conditions including storms and high winds. In order to ensure the health, safety and welfare of our patrons, volunteers and staff the following are mandatory guidelines in relations to tent set up and requirements:
- No easy up or pop up tents are allowed or are to be used on sight
- All tents must be weighed down with at least 80kg of weight on each tent leg
- Stall holders will not able to share weights between them or to tie their stalls down to other objects.
The Festival is able to arrange a tent for you through Barlens that will comply with all guidelines at a cost of $22.50 per square meter or you may choose to contact Barlens on (02) 6206 2000.
If you require additional weights for an existing marquee, please contact the Stalls Team to organise the rental of these weights. They are charged at $11 each and will be distributed to your stall upon arrival.
Program Advertising
Successful applicants are given the opportunity to place an advertisement in the National Folk Festival program, a colourful guide to the event. These programs are distributed to all patrons entering the event over the long weekend. Prices and details are available by contacting Publications Officer at publications@folkfestival.asn.au or on Ph: (02) 6262 4792.
General Information
Please Note
- The Festival site is open 24 hours a day due to the presence of campers.
- No animals are allowed on the Festival site at any time.
- Stalls are expected to trade as a minimum from 4pm -10pm Thursday then 10am - 10pm Friday to Monday.
- Stall Applications will not be considered until a $250 bond is paid. The bond will be returned after the Festival as long as the stall site is left clean and free of rubbish.
- The bond must be paid at the time of your application and all fees must be paid by 1 February 2010.
Payment of Stall Fees
Payment must be made as part of the on-line application process. You will not be able to submit your application without providing a credit card details so that the payment can be made. If you do not have a credit card you will need to contact the National Folk Festival office and request an alternative payment method. This will require you to forward the bond to the National Folk Festival office in advance of your application being accepted. No application will be considered for inclusion in the 2010 Folk Festival without payment of the Bond.
You can pay your fees online via this page (please note the payment page is having some issues with Internet Explorer, it does work with Firefox and Safari) - Stalls Payment Page - or you can download this - Stalls Payment Form - and send it in to the Festival office.
